Exhibits and exhibitors are subject to the following regulations. The term “Joint Providers” herein refers to the Center for Continuing Education, Tulane University Health Sciences Center, and Medical Meeting Solutions, LLC collectively.

The Advanced Institute for Anesthesia Billing and Practice Management 2022 has produced this continuing medical education meeting for Anesthesiologists, CRNAs, Practice Administrators, Billing Managers, Professional Coders and other Allied Health Professionals. Exhibitors are expected to display their products and/or discuss their services with awareness of the professional and practical needs of conference attendees. The Joint Providers reserve the right to refuse space that, in their sole opinion, is unlikely to contribute to the overall objectives of this educational activity. No commercial promotional materials shall be displayed or distributed in the same room as the educational activity immediately before, during, or immediately after the educational activity or outside of the officially designated space.

Exhibitor Representative Responsibilities: Exhibitor must name at least one person to be the official onsite representative and responsible party. The official representative will receive all relevant materials relating to the educational activity. That representative shall be authorized to enter into such agreements as may be necessary for fulfillment of obligations to the Joint Providers and to other contractors and subcontractors. At least one representative must be at the display during exhibit times. Badges are not transferable.

Payments and Cancellations: Payment in full for exhibit space is due no later than February 15, 2022. Exhibitors who cancel before February 15, 2022, will receive a refund less a 50% cancellation fee. Exhibitors who cancel on or after February 15, 2022, will receive no refund. No cancellations shall be acknowledged unless received by the Joint Providers in writing. The date upon which the notice of cancellation is received shall apply as the official date of cancellation.

Space Agreement: This application for exhibit space, the notice of assignment by the Joint Providers and the full payment of rental charges, together constitute an agreement for a right to use the space. The Joint Providers reserve the right to make the final space assignment or change the space assignment should it be necessary in the best interest of the exhibit show.

Arrangements of Exhibits: Exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. The standard equipment provided to the exhibitor by the conference will consist of one six-foot skirted table, two chairs, wastebasket, one program syllabus and one complimentary conference registration. Exhibit fixtures, components and identification signs will be permitted to a maximum of eight feet. All display fixtures over eight feet in height and placed within 10 linear feet of an adjoining exhibit must be confined to the back half of the area.

Fire Regulations: All material used in the exhibitor area must be made of flame-proof materials and conform to all fire department regulations. Decorations may not include balloons, crepe paper, cellophane or confetti. Care of Buildings: Exhibitors or their agents shall not injure or deface the walls or floors of the buildings, the booths and/or equipment or furnishings in the space provided. The Exhibitor will be held liable for any such damage caused by the responsible representative or his agent.

Use of Exhibit Space: No Exhibitor shall assign, sublet or share the whole or any part of the space allotted without the consent of the Joint Providers and approval of the terms thereof. No Exhibitor is permitted to show goods other than those manufactured or handled in their regular course of business. No firm or organization not assigned space will be permitted to solicit business in any manner within the exhibit area.

Sound Devices and Noise Level: The use of devices for the mechanical reproduction of sound is prohibited. Any demonstrations or presentations must be conducted at a low volume so nearby exhibitors are not disturbed.

Entertainment: The Exhibitor agrees not to sponsor any group function such as hospitality suites, tours, film showings,speeches or other activities during the meeting and exhibition hours that would in any way interfere with member attendance at regular conference education sessions or meetings or induce visitors away from the conference or Exhibitor Hall. The Exhibitor must receive approval from the Joint Providers in advance for any intended group functions.

Direct Selling: In the event that Exhibitor engages in on-location transactions, Exhibitor will be responsible for complying with all federal, state and local laws regarding sales taxes and laws that may pertain to such sales.

General Restrictions: (A) Exhibitors can distribute only those food and drink samples that are manufactured or handled by them in the regular course of business. No outside food and beverage products may be distributed by exhibitors except upon written authorization of the Cosmopolitan Hotel. (B) The Joint Providers reserve the right to restrict exhibits that, because of noise, methods of operation or for any reason become objectionable, and also to prohibit or evict without refund any exhibit or person that in the opinion of the Joint Providers may detract from the general character of the conference. (C) No display material exposing an unfinished surface to neighboring exhibitors or an aisle will be permitted. (D) Exhibitors are not permitted to set up displays in hotel rooms, hotel suites or lobbies.

Liability and Insurance: Exhibitors will take reasonable precautions to safeguard exhibits. The Joint Providers will not be liable for loss or damage to property of the Exhibitor or exhibitor representatives or employees from theft, fire, accident or any other cause beyond their control. Exhibitors are advised to insure themselves at their own expense against property loss or damage and against liability for personal injury. The Joint Provider’s liability for injury to persons or loss or damage to property shall be limited to such as may be caused by their negligence. Exhibitors will indemnify the Joint Providers against, and hold harmless from, negligence of the Exhibitor in connection with its use of display space.

Americans With Disabilities Act: Each Exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their assigned exhibit space.